Are you planning to be a chaperone for a field trip this school year?

Have you been thinking about volunteering?

Effective Monday, Oct. 25th, all volunteers and chaperones who interact with students, and parents/guardians who are conducting classroom observations will be required to use the PinPoint platform to show proof of full vaccination at least five school days in advance. 

Please use the PinPoint Vaccine Check platform to verify your vaccination status. The following information will be required during the process:

• The school(s) you will enter during the school day during the 2021-2022 school year (check off BWES) . You should only use this platform once. If you need to enter an additional school later in the year, please notify school_volunteers@hcpss.org. 
• CDC COVID-19 Vaccination Record Card: Uploading your COVID-19 vaccination card is not a requirement of the PinPoint system. If you experience issues uploading your card, please select the “I do not have my card” option and proceed with the VaccineCheck verification process.
• Vaccination dose date(s):
  • If you do not know the date(s) you received the vaccine, you will still be able to verify your vaccination status by providing additional information.
  • If you got vaccinated in Maryland, consider accessing Maryland MyIR to view your “Certification of COVID-19 Vaccination” document which includes your dose dates.
• Photo: The platform will ask you to upload a photo of yourself for your digital vaccine card. This is optional.
• Registration Number: The platform will provide you with a registration number at the end of the process. Please write down or screenshot the number so you can use it if you wish to download your digital vaccine card once available, which is optional. Receiving your digital vaccine card is not a requirement for entry to the school.

If you have questions about how to use the platform, please contact PinPoint’s support team by emailing hcpss@pinpoint.us or calling 888-750-2247.

In addition to uploading your vaccination information in PinPoint, all volunteers/chaperones must complete the Confidentiality and Child Abuse Training.

• Confidentiality Training. View Powerpoint Presentation, print out Certificate of Completion and email/send certificate to your child's teacher and our Principal Secretary, Gay Cornwell (gay_cornwell@hcpss.org). 
• Child Abuse Training. View Powerpoint Presentation, print out Certificate of Completion and email/send certificate to your child's teacher and our Principal Secretary, Gay Cornwell (gay_cornwell@hcpss.org).

You can email the training certificates in advance. We will add your name to our approved volunteer list. 

Don't have access to a printer? No worries! There will be copies of the presentations and certificates available at school.